Section 4: Operational Services



Section 4 Table of Contents (PDF) (PDF)
4:10Fiscal and Business Management (PDF)
4:15Identity Protection (PDF)
4:15-AP1Protecting the Privacy of Social Security Numbers (PDF)
4:15-AP2Treatment of Personally Identifiable Information Under Grant Awards
4:15-E1Letter to Employees Regarding Protecting the Privacy of Social Security Numbers (PDF)
4:15-E2Statement of Purpose for Collecting Social Security Numbers (PDF)
4:15-E3Statement for Employee Manual or District Website Describing the District’s Purpose for Collecting Social Security Numbers (PDF)
4:20Fund Balances (PDF)
4:21GASB 54: Fund Balance Guidance (PDF)
4:30Revenue and Investments (PDF)
4:40Incurring Debt (PDF)
4:40-APPreparing and Updating Disclosures
4:45Insufficient Fund Checks and Debt Recovery (PDF)
4:45-AP1Insufficient Funds Checks (PDF)
4:45-AP2Local Debt Recovery Program Implementation Procedures (PDF)
4:45-E1Cover Page Documenting the Process to Seek Offset from the Office of the Comptroller (PDF)
4:45-E2Notice of Claim and Intent to Seek Debt Recovery; Challenge; and Response to Challenge (PDF)
4:50Payment Procedures (PDF)
4:55Use of Credit Cards (PDF)
4:55-APControls for the Use of District Credit Cards (PDF)
4:55-ECardholder’s Statement Affirming Familiarity with Requirements for Using District Credit Cards (PDF)
4:60Purchases and Contracts (PDF)
4:60-AP1Purchases (PDF)
4:60-AP2Third Party Non-Instructional Contracts (PDF)
4:60-AP3Criminal History Records Check of Contractor Employees (PDF)
4:60-ENotice to Contractors (PDF)
4:60-AP4Federal and State Procurement Procedures
4:70Resource Conservation (PDF)
4:70-APResource Conservation (PDF)
4:80Accounting and Audits (PDF)
4:80-AP1Checklist for Internal Controls (PDF)
4:80-AP2Fraud, Waste, and Abuse Awareness Program
4:80-AP3Inventory Management for Federal and State Awards
4:90Activity Funds (PDF)
4:90-APStudent Activity Fund Management (PDF)
4:100Insurance Management (PDF)
4:100-APStaff Insurance Program - Group Health Continuation Coverage (PDF)
4:110Transportation (PDF)
4:110-AP1School Bus Post-Accident Checklist (PDF)
4:110-AP2Bus Driver Communication Devices; Pre-Trip and Post-Trip Inspection; Bus Driving Comments (PDF)
4:110-AP3School Bus Safety Rules (PDF)
4:110-EEmergency Medical Information Form for Students Having Special Needs or Medical Conditions Who Ride School Buses (PDF)
4:120Food Service (PDF)
4:120-APFood Service (PDF)
4:130Free and Reduced-Price Food Service (PDF)
4:140Waiver of Student Fees (PDF)
4:140-APFines, Fees, and Charges - Waiver of Student Fees (PDF)
4:140-E1Application for Fee Waiver (PDF)
4:140-E2Response to Application for Fee Waiver, Appeal, and Response to Appeal (PDF)
4:140-E3Resolution to Increase Driver Education Fees (PDF)
4:150Facility Management and Building Programs (PDF)
4:160Environmental Quality of Buildings and Grounds (PDF)
4:160-APEnvironmental Quality of Buildings and Grounds (PDF)
4:165Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors
4:170Safety (PDF)
4:170-AP1Comprehensive Safety and Security Plan (PDF)
4:170-AP1, E-1aStudent Accident Report (PDF)
4:170-AP1, E-1bEmployee Accident Report (PDF)
4:170-AP1, E-2Memo to Staff Members Regarding Contacts by Media about a Crisis (PDF)
4:170-AP1, E3Agreement Between Evacuation Site and District (PDF)
4:170-AP1, E4Acknowledgement of Agreement Between Evacuation Site and District (PDF)
4:170-AP2Administrative Procedure - Routine Communications Concerning Safety and Security (PDF)
4:170-AP2, E1Letter to Parents/Guardians Regarding Student Safety (PDF)
4:170-AP2, E2Letter to Parents/Guardians Regarding the Dangers of Underage Drinking (PDF)
4:170-AP2, E3Item for School Newsletters (PDF)
Letter to Parents/Guardians About Preventing and Reducing Incidences of Sexting
Notice to Parents/Guardians of Lockdown Drill; Opt-out
4:170-AP4National Terrorist Advisory System (PDF)
4:170-AP5Unsafe School Choice Option (PDF)
4:170-AP6Plan for Responding to a Medical Emergency at an Indoor Physical Fitness Facility (PDF)
4:170-AP6, E2Notification to Staff and Parents/Guardians of CPR and AED Video (PDF)
4:170-AP8Moveable Soccer Goal Safety (PDF)
4:171Surveillance Cameras on School Property (PDF)
4:171-APSurveillance Cameras on School Property (PDF)
4:175Convicted Child Sex Offender; Screening; Notifications (PDF)
4:175-AP1Criminal Offender Notification Laws; Screening (PDF)
4:175-AP1, E1Informing Parents/Guardians About Offender Community Notification Laws (PDF)
4:180Pandemic Preparedness / Emergency School Closing (PDF)
4:180-AP1School Action Steps for Pandemic Influenza (PDF)
4:180-AP2Pandemic Influenza Surveillance and Reporting (PDF)
4:180-AP3Grant Flexibility;  Payment of Employee Salaries During a Pandemic
4:190Targeted School Violence Prevention Program (PDF)
Targeted School Violence Prevention Program Resources
4:190-AP2Threat Assessment Team (PDF)
Threat Assessment Documentation
Threat Assessment Key Areas and Questions; Examples